Ecumen

  • Administrative Assistant

    Company : Name Ecumen Meadows
    ID 2018-12669
    Posted Date
    1 week ago(6/12/2018 10:09 AM)
    Category
    Administrative, Clerical
    Days/Hours
    8am - 1pm E/O Saturday and Sunday
    Type
    Part-Time
    Location
    US-MN-Worthington
  • Overview

    Ecumen Worthington The Meadows seeks a part time Administrative Assistant to join its team.  This position consists of every other weekend 8am - 1pm.  The Meadows consists of 94 independent living and assisted living rental apartment homes, and 14 additional residences for seniors requiring memory care services. Ecumen creates home for older adults wherever they choose to live.

    See Why the Meadows is the Employer that offers MORE, with our unique benefits including Identity Theft protection and PayActiv!

    Our employees are dedicated to empowering our customers to lead richer, fuller lives and have consistently recognized Ecumen as a “Best Place to Work,” an award by the Minneapolis-St. Paul Business Journal.  

    Responsibilities

    The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. The Administrative Assistant will be responsible for sending out correspondence, data entry, issuing receipts as applicable, and assisting with administrative projects, and filing.

     

    Essential job responsibilities include:

    1. Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.

    2. Types special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.

    3. Organizes and maintains filing system.

    4. Sends and receives fax transmissions, as directed.

    5. Organizes workday and month to complete assignments on time.

    6. Performs errands for the organization, as assigned.

    7. Conducts project as assigned.

    Qualifications

    Administrative Assistant

    Minimum Required Qualifications:

     

    • High School diploma or GED equivalent.
    • Excellent customer service and phone skills.
    • Current valid driver’s license and proof of vehicle insurance (if applicable)
    • Ability to communicate effectively both verbal and written
    • Computer skills and experience with Microsoft Word and Excel.
    • Ability to meet deadlines despite distractions and interruptions.
    • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

     

    Preferred Qualifications:

     

    • Prior customer service experience preferred.
    • Experience working with seniors.
    • Must be able prioritize and organize work effectively and efficiently.
    • Must be able to work independently and must be a self-starter.
    • Must be able to maintain confidential treatment of information and communications.

    Equal Opportunity Employer

    Ecumen is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, familial status, disability or veteran status.

     

    We participate in E-Verify and pre-employment drug testing.

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