Ecumen

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Administrative Assistant

Administrative Assistant

ID 
2018-12341
Posted Date 
4/12/2018
Category 
Administrative, Clerical
Days/Hours 
Saturdays and Sundays Only 8 am - 1pm
Type 
Part-Time
Location  
US-MN-Worthington

More information about this job

Overview

Ecumen Worthington The Meadows seeks an Administrative Assistant to join its team.  The Meadows consists of 108 independent living and assisted living rental apartment homes, including 14  residences for seniors requiring memory care services. Ecumen creates home for older adults wherever they choose to live. Our employees are dedicated to empowering our customers to lead richer, fuller lives and have consistently recognized Ecumen as a “Best Place to Work,” an award by the Minneapolis-St. Paul Business Journal.  Check out why the Meadows is the employer that offers MORE, with our PayActiv program, Identity Theft Protection and other Unique Benefits!

Responsibilities

The Administrative Assistant is responsible for providing confidential, professional administrative support while working in accordance with established policies, procedures, and/or specific instructions from the executive director and/or delegated supervisor. The Administrative Assistant will be responsible for sending out correspondence, data entry, issuing receipts as applicable, and assisting with administrative projects, and filing.

 

Essential job responsibilities include:

  1. Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.

  2. Types special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.

  3. Organizes and maintains filing system.

  4. Sends and receives fax transmissions, as directed.

  5. Organizes workday and month to complete assignments on time.

  6. Performs errands for the organization, as assigned.

  7. Conducts project as assigned.

Qualifications

Administrative Assistant

Minimum Required Qualifications:

 

  • Excellent customer service and phone skills.
  • Current valid driver’s license and proof of vehicle insurance (if applicable)
  • Ability to communicate effectively both verbal and written
  • Computer skills and experience with Microsoft Word and Excel.
  • Ability to meet deadlines despite distractions and interruptions.
  • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

 

Preferred Qualifications:

 

  • Prior customer service experience preferred.
  • Experience working with seniors.
  • Must be able prioritize and organize work effectively and efficiently.
  • Must be able to work independently and must be a self-starter.
  • Must be able to maintain confidential treatment of information and communications.

Equal Opportunity Employer

Ecumen is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, familial status, disability or veteran status.

 

We participate in E-Verify and pre-employment drug testing.