HR & Business Office Assistant

1 week ago
Accounting, Finance, Business Office
US-MN-Lake Park


Sunnyside Care Center seeks an HR & Business Office Assistant to join its team. Sunnyside Care Center consists of 34 nursing home beds and is located in Lake Park, Minnesota. Ecumen creates home for older adults wherever they choose to live. Our employees are dedicated to empowering our customers to lead richer, fuller lives and have consistently recognized Ecumen as a “Best Place to Work,” an award by the Minneapolis-St. Paul Business Journal.


The HR & Business Office Assistant is responsible for, but not limited to, accounts payable, accounts receivable, collections and cash flow management as well as monitoring workers compensation claims, leave of absences, keeping accurate employee records, and on-boarding and orientation of new employees. The HR & Business Office Assistant works in accordance with established policies, procedures and/or specific instruction from the site leader or supervisor.


Essential job responsibilities include: 

  1. Assists with posting job openings and all pre-hire processes.

  2. Schedules and conducts new hire orientation.

  3. Sets up and maintains personnel files, processing hires, terminations, and status changes.

  4. Responsible for Worker’s Compensation processes including reviewing First Report of Injuries and tracking and follow-up of all claims.

  5. Tracks employee LOA requests and coordinates with out-sourced administrator. Ensures payments are made accurately and timely, as indicated. Benefit payment.

  6. Collects and codes invoices to correct department for accounts payable processing. Maintains all agency license.

  7. Performs duties related to patient registration including eligibility criteria and insurance, as needed. Ensures all information is verified and entered accurately.

  8. Performs eligibility criteria process as applicable to location. Enters/maintains correct and current financial information on patients in computer system including authorizations. Checks for overlaps and alerts Director and/or designee for appropriate follow-up.

  9. Maintains current information on clients, physicians, insurance companies, etc. in software database.

  10. Maintains inventory of office and medical supplies and orders as necessary, including stationery, business cards, etc.

  11. Establishes relationships with residents and families while interacting in a professional manner, assisting them as needed.


Minimum Required Qualifications:

  • High School Diploma or GED
  • Minimum of one year of related experience
  • Current valid driver’s license and proof of vehicle insurance, if applicable.
  • Ability to communicate effectively in both verbal and written formats.
  • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations.


Preferred Qualifications:

  • Associates Degree or higher
  • Experience in home/health care accounts payable/receivable.
  • Ability to communicate effectively in both verbal and written formats
  • Proficiency in Microsoft Office software (e.g. Word, Excel, Outlook)
  • Experience with HRIS software, an applicant tracking system, E-Verify
  • Strong conflict resolution skills
  • Experience working in Senior Healthcare

Equal Opportunity Employer

Ecumen is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, familial status, disability or veteran status.


We participate in E-Verify and pre-employment drug testing.


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